Admin OfficerGeneral Trading Company
6 Years plus
- Manages and maintains a comprehensive filing system for correspondence, payments, journal
vouchers and other material.
- Manages and maintains shared folder of soft files in the local area network, save files and arrange
sub-folders, secure backups.
- Ensures that files and other records are secure and confidential papers are accessed only by the
- Receives incoming mail, attaches references if necessary and forwards to supervisor
ensuring that confidential and or urgent material is handled directly and without delay.
- Answers the telephone, connect callers as necessary, takes and convey messages, arranges
appointments and answers general queries.
- Types a variety of correspondences, letters, memoranda, faxes, reports etc. using computer
software, proof reads to ensure accuracy and submits to supervisor for review and signature.
- Arranges for dispatch and circulation of such items and arranges for translation as necessary
- Prepares routine reports, correspondences, faxes, memoranda and a variety of statistical reports
about the department’s activities as assigned.
- Understands goals and strategies and apply them as per the vision of the management.
- Giving salaries ( Time Sheets ) to all employees and indemnities and vacation salaries and Invoices.
- Other duties as assigned.
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